I'm working in a Word 2010 document from a SharePoint document library. When you use the "Insert Hyperlink" command (or Ctrl+K) to add a hyperlink to text in the document, by default, the Insert Hyperlink dialog opens onto the directory where your file is saved. Because my document is stored in SharePoint, this means that the dialog must connect to the WebDAV folder where the document is stored, an operation that can take between 10 and 30 seconds every time I open the dialog. I have to insert hundreds of links into this document, so these delays are unworkable.
Is there a way to make Word use a different directory as the current folder in the Insert Hyperlink dialog so I don't have to go through this? Alternately, is there a good way to avoid the dialog entirely when adding hyperlinks? All my links are Web URLs, so I never even need access to the local file system anyway.
If you browse another folder once and click OK, this is saved for next time.
But if you want to link to WebDAV documents again, next time you return to create a link, you will have this problem again.
I find myself in a lot of situations where I need to download the latest version of a document from sharepoint, or checkout a sharepoint document, make a small change, and then check the document back in. I find the website interface to be quite clunky for stuff like this, largely because I use firefox (bad with sharepoint) and keyboard launchers (instead of mousing around.)
Is there anyway to make a shortcut I can just run to checkout a specific sharepoint document without going through the web browser? Am I better off using Colligo Contributor or similar software to accomplish this? Can anyone recommend any software Sharepoint clients?
Microsoft Word 2003 and higher.
The whole Microsoft Office 2003+ suite is especially built to handle SharePoint documents. Opening the files directly from the Library and Saving them will automatically activate the versioning.
You can map a drive to the SharePoint library your accessing and work with the files as you would normally, and SharePoint will handle the versioning in the background. In SharePoint there is a menu option to open the library in Explorer which will give you the path to map.
There is no clients for SharePoint with regards to versioning as it is actually a very small part of SharePoint's feature set.
To find the folder your sharepoint files are in, open your sharepoint site with Internet Explorer. Click Actions, Open with Windows Explorer.